A reference you'd actually act on.
CheckedWell is online reference checking software for employers and recruitment agencies. Referees answer on their phone in a few minutes, the reminders go out automatically, and you get a report you can send straight on.
Online reference checks your referees finish in five minutes
Anyone who has hired knows the reference check is the part that holds up an offer. You have the candidate and you are ready to go, and you are waiting on a former manager who has a full day of their own and has been asked to write about someone who left eight months ago.
CheckedWell is reference checking software that makes the referee's part quick. They open a link on their phone and answer in about five minutes, mostly by picking from options rather than typing. Their answers save as they go, so they can stop and come back to it, and if they are the wrong person to ask they can say so on the first screen.
The chasing is automatic. Referees get a reminder after two days and another after five. If there is still no answer after a week we let you know, and the link closes after two weeks so nothing is left open.
How a reference check works
There are four steps. You start the check and you read the report. The two in the middle happen without you.
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Not sent
Request it
Choose the candidate and the question set for the role. Add the referees yourself, or let the candidate enter them.
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Awaiting
They get a link
Each referee gets a link to one page with their name on it and your logo at the top. It tells them what is collected before any answer is stored.
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Chasing
We do the chasing
Referees get a reminder after two days and another after five. If there is still no answer after a week we let you know, and the link closes after two weeks.
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Complete
A report you can send
The report is laid out so you can compare two candidates side by side. Anything you mark as internal stays out of the copy you send on.
Two more statuses you will see less often: Expired Flagged
If you hire for regulated roles
CheckedWell works for any role. If you hire into care, health or education, the reference is also evidence an inspector will ask to see. CQC's fit and proper persons requirement expects satisfactory references on file. KCSIE tells schools to obtain them before interview where they can, and to ask specific questions rather than accept an open testimonial. A three line "would rehire" email does not meet either.
CheckedWell asks the questions the regulator expects, covering dates, role, reason for leaving, conduct and suitability to work with vulnerable people. The referee's identity and consent are recorded, and the answers are kept in a form you can show an inspector without rewriting them.
Confidential references stay confidential
A reference given in confidence is exempt from subject access under the Data Protection Act 2018, so whether a candidate sees it is your decision as controller. The report is already split into what goes to the client and what stays with you, so that decision takes one click.
A processor, in writing
You are the controller and we act on your instructions. The Article 28 agreement is published, incorporated into the terms, and yours from the moment the account opens.
What we do not do
Right to Work, DBS and identity are separate checks with their own providers. CheckedWell does the reference check, which is the part you would otherwise chase by hand.
The report goes out under your name.
Everything your client sees carries your logo and your colours, from the page the referee fills in to the finished report.
Every report comes in two versions, one to send to your client and one to keep. Anything you mark as internal stays in your copy.
See an example reportThe CV the candidate sent you, formatted with your brand.
Upload whatever the candidate sent you, whether that is a Word file, a PDF, a scan or a photo of a printed page. You get back an editable Word document on your own template, without the candidate's contact details on it. Nothing about the candidate is stored. Every plan has unlimited users and published prices, and you get 20% off both products if you take the two.
For recruitment agencies
Run reference checks for all your clients from one account. The report goes out under your client's brand, and the internal answers stay with you.
Were you asked for a reference?
Find out what this is, how long it takes, who reads your answers, and what to do if you are not the right person.